How Should a Business Handle a Large Records Purge?
Over time, businesses accumulate a surprising amount of paperwork. File cabinets fill up, storage rooms become crowded, and boxes of old records can sit untouched for years. Eventually, every organization reaches a point where it needs to clean out outdated documents.
But when you have hundreds of boxes or thousands of pounds of confidential records, a large records purge requires more than throwing papers into recycling bins. Businesses need a secure, organized, and efficient way to destroy documents that are no longer required.
Professional on-site document shredding can make a large records purge surprisingly simple.
Start by Determining What Can Be Destroyed
Before beginning a records purge, businesses should determine which documents have met their required retention period and are eligible for destruction.
Depending on the organization, records may contain confidential information involving customers, employees, patients, vendors, financial transactions, or other sensitive business information.
Businesses should follow their established document retention policies and any legal or regulatory requirements that apply to their industry. When there is uncertainty about whether a particular record should be destroyed, it should be reviewed before being included in the purge.
Once the records have been approved for destruction, Time Shred Services can handle the rest.
Don’t Waste Employee Time Shredding Documents
One of the biggest mistakes businesses make during a records purge is trying to shred everything with an office shredder.
Office shredders simply aren’t designed to handle large volumes of documents. Employees can spend hours removing staples, feeding small stacks of paper into a shredder, emptying bags, clearing paper jams, and waiting for an overheated shredder to cool down.
That is not an efficient use of employee time.
With professional mobile shredding, large quantities of documents can be destroyed quickly without employees standing in front of a shredder for days or weeks.
You Don’t Have to Prepare Every Document
Preparing thousands of documents for shredding doesn’t have to become another major project.
With Time Shred Services, there is generally no need to remove staples, paper clips, binder clips, folders, or envelopes before shredding.
Have records stored in file cabinets? Our staff can remove the files and place them directly into our secure shredding bins.
Have boxes of records? We can handle those too.
The goal is to make your records purge as easy as possible for your staff.
Have the Shredding Done at Your Location
For a large records purge, on-site shredding provides an important advantage: your confidential documents can be destroyed before our truck leaves your location.
Time Shred Services brings powerful mobile shredding equipment directly to your business.
Documents are placed into a secure 96-gallon shredding bin. The bin is wheeled to our mobile shredding truck and mechanically lifted into the shredder. The documents are immediately destroyed inside the truck.
You can even watch the shredding process through the truck’s video monitoring system.
Your confidential documents never have to leave your property intact.
Large Purges Don’t Have to Take Days
Businesses are sometimes surprised by how quickly a professional shredding company can complete a large purge.
Our mobile shredding trucks are designed for high-volume destruction and can shred thousands of pounds of paper per hour. A project that could take employees days or weeks using office shredders can often be completed in a fraction of the time.
Whether you’re cleaning out a few file cabinets, hundreds of boxes, an entire records room, or years of accumulated files, we can develop a shredding plan appropriate for the size of your project.
Make Sure You Receive a Certificate of Destruction
Documentation is another important part of a professional records purge.
After your shredding service is completed, Time Shred Services provides a Certificate of Destruction documenting that the material was securely destroyed.
Time Shred Services is also NAID AAA Certified, providing businesses with the confidence that their confidential information is being handled according to recognized security standards.
Recycle the Shredded Paper
Secure destruction doesn’t mean the paper has to go to waste.
After documents are securely shredded, the shredded material is recycled. This allows businesses to securely dispose of confidential records while also helping keep large quantities of paper out of the waste stream.
A Large Records Purge Can Be Simple
Don’t let years of accumulated records intimidate you.
You determine which records need to be destroyed, and Time Shred Services can take care of the shredding.
We offer one-time purge shredding for businesses of all sizes. Our experienced team can handle everything from a small office cleanout to large-scale document destruction projects involving thousands of pounds of records.
We provide on-site shredding, witnessed destruction, fast scheduling, professional service, and no unnecessary extra fees or surcharges.
Ready to Get Rid of Those Old Records?
If your office, warehouse, records room, or storage area is overflowing with documents you no longer need, give Time Shred Services a call.
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