When healthcare providers are looking for secure document shredding services in Manhattan, Brooklyn, Bronx, Staten Island, Queens, Long Island and New Jersey they turn to one company; Time Shred Services. They do this because they are busy taking care of patients and we make the destruction of protected health information (PHI) as easy as a phone call. Our helpful staff will explain our services, give you a quote and set up your appointment for as soon as tomorrow. All of this is provided with just one call, along with helping you be HIPAA compliant during the entire process.
Doctors, Hospitals, Pharmacists and medical labs have options when it comes to the destruction of medical records. These options are based primarily on the frequency of service that’s required.
One-time shredding is when you need a HIPAA complaint way to dispose of health records on an occasional basis. Our one-time service is provided only when you call for it. It may only be needed once should you be closing down a medical practice, or you may be interested in a file purge every year. Whatever the reason, our one-time service is available.
Scheduled shredding is for the ongoing need to dispose of medical records in a responsible way. We provide security containers that are distributed throughout your office or facility so all of your staff can dispose of PHI in the containers securely. All content will then be collected for shredding. We come to your location and empty the security containers, shredding the documents on a recurring schedule. We offer weekly, biweekly, every four weeks or monthly schedules.
You need to have a BAA with your shredding vendor. A “business associate” is an individual or company, not a member of the workforce of a covered entity, who performs services or activities on behalf of a covered entity that involve access by the business associate to protected health information. Covered entities are defined in the HIPAA rules as (1) health plans, (2) health care clearinghouses, and (3) health care providers. The HIPAA Rules require that covered entities and business associates enter into contracts with their business associates to ensure that the business associates will appropriately safeguard protected health information.
Adult Patient – Must be retained for 6 years past the last date of care or discharge.
Minor Patient – Must be retained for 6 years past the last date of care or 3 years past the patients eighteenth birthday, whichever is longer.
Deceased Patients – Must be retained at least 6 years after death
For Doctors – Must retain patient records for 7 years past the last entry for both adults and minors. After 7 years a doctor may shred medical records without any notice to the patient.
Adult Patient – 10 years following the most recent discharge.
Minor Patient – 10 years following the most recent discharge or until the patient is 23 years old, whichever is longer.
Discharge Summary Sheets – 20 years after discharge
We look forward to assisting you with the HIPAA compliant shredding of your medical records. Give Time Shred a call today!
We are a AAA Certified member of NAID, The National Association of Information Destruction, which is the only organization dedicated to the information destruction industry that requires adherence to a strict code of conduct.
The AAA Certification means our training, hiring and service practices are so highly regarded that Time Shred Services Inc. has reached the pinnacle of the document destruction industry.
Do you have questions about our secure shredding services? Please visit our FAQ section or call us at: